You are here

Solicitations

 

 

Vendor questions from 6/10/2021 Buffalo’s Offeror’s Conference:


Can we submit the proposals electronically?

No.  All proposals must be submitted either in person or via postal mail (USPS or Fedex).

When will we get the email confirmation?

Yes.  An email confirmation will be sent once the proposal is received by the contracting officer.

Is the cost submitted for an individual or the whole year?

The cost submitted is per year, all units (groups and individuals) need to be calculated for the entire year. Whether the projected number is different from year to year or the same, be sure to fill in all of the fields.

If someone is dually enrolled, Mental Health and Drug Treatment, do we send two invoices?

For pretrial there are not two invoices, as it all falls under the same code (2527). For post-conviction there would be two separate invoices, mental health (2530) and drug (2526).

Is there a way to cross-reference payments on the vendors end?

No, the person who is the registered user on SAM.gov should receive an email that payment was made. If there is an issue reconciling payments to invoices you can call and speak to Nancy Hermann and she will be able to tell when our payment hit the vendor’s account.

How does it work with private insurance?

Our two options are Fed pay or Medicaid pay, we do not utilize any private insurance. The only rare occasion that someone’s private insurance would be used would be for services we do not pay for such as MAT (Vivitrol, Suboxone, Methadone).

Other information presented:

Documentation in terms of treatment plans, OASAS and OMH are moving toward updating treatment plans once a year, but making note of goal completion in the progress notes, how does that affect your requirement of submitting treatment plans every 90 days? Our requirements state that we need the initial treatment plan only, so the change in state regulations will have no impact.

 

Vendor questions from 6/9/2021 Rochester Offeror’s Conference:


If a vendor is contracted through and paid by U.S. Probation, can the agency still bill commercial insurance companies separately?

Yes.  They can bill other insurance companies for services that we do not contract for.

Does a vendor agency need to do an annual re-registration through SAM.GOV?

Yes, they must.  This is the payment system used for invoicing and the main contact at the vendor agency should be the registrant.